Store, Search, Share, Manage & Secure Your Assets

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Photographs

Images

Videos

Audio and Video

Documents

Documents

Files

Files

What is DAM (Digital Asset Management)?

  • Digital asset management is a process for organising, storing and sharing digital media, documents and files

  • Assets can be stored securely in the cloud, or on-premise (private cloud)

  • Allows users to quickly access the content they need with easy to navigate folders, tags and search functionality

  • Access and sharing permissions can be set per user

Overview

  • Aggregate your digital assets in one place

  • Store in a secure, centralised repository

  • Edit to classify (tag), enrich and define

  • Share to support digital collaboration workflows

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Core DAM (Digital Asset Management) Overview
Core DAM (Digital Asset Management) Features

Key Features

  • Metadata modelling

  • Batch editing

  • Instant search

  • Transform and download

  • Built-in security

  • Branded portals

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Asset Management that is tailored for you

Web & Mobile Friendly

Aetopia DAM is a 100% web application and does not require any downloads or plugins. It’s also built for mobile, and works well on small screen devices such as tablets and smartphones. 

Flexible Upload Options

Choose the upload option that best suits you: web, FTP or folder sync. We also support very large asset transfers through hard disk exchange, or direct cloud upload (e.g. Amazon S3 bucket).

Infinitely Scalable

Aetopia DAM has been designed from the ground up to support collections of any size. For larger deployments, Aetopia comes pre-integrated with market-leading data preservation solutions, and we also offer our own cloud-based cold storage options.

Define Your Taxonomy

Aetopia DAM comes with the tools to model the most complex, hierarchical and self-referencing taxonomies, including scientific archives.  Alternatively, it’s fine if you want to keep things simple. Either way our experts will help you get started, and the batch tagging features make classifying your assets as pain-free as possible.

Powerful Search

Powered by Elastic Search technology, our search service indexes everything we know about assets – combining individual metadata together with hierarchical taxonomic data (inherited, for example, from a parent collection or series) into a comprehensive search index. Search everything, from one simple search box.

Collect

Upload an unlimited number of assets into the system using the provided web or ftp loaders, or with the folder sync option. The system will automatically manage duplicate detection, versioning and storage for you.

Categorise

Use Aetopia’s advanced taxonomy tagging system to flexibly categorise assets. You can keep it simple, or model advanced hierarchies and inheritance – it’s up to you! Assets can be directly linked together or to a parent product or series – all supported via configuration. Assets can be tagged in batches to save time.

Share

Utilise the provided lightbox functionality to share selected assets with authorised users inside and outside of your organisation. Easily control download options and expiry dates with the assurance of comprehensive security auditing. The task-based workflow functionality facilitates collaboration and team working.

Portals

Another sharing option is to deploy a microsite that is designed for sharing part of your collection with 3rd parties such as the media, funders, stakeholders and so on. Our microsite portal is designed specifically as a simple web client for distributing assets to a wide audience. It supports online self-registration and approval workflows, and is easily styled to accurately reflect your brand.

Report

Use the built-in reporting dashboard to understand how and when your assets are being used. See who’s logging in, what’s being downloaded and what users are searching for. Integration into your Google Analytics dashboard is also provided out of the box.

Redaction

Aetopia is the only DAM that includes built-in redaction for documents, images, and video.